Campervan Workshop Management Software.Run conversions with less chaos.
VanBuild OS is purpose-built workshop management software and customer portal for bespoke campervan converters. Bring active vehicle builds, bay tasks, technician labour hours, and priced customer change orders into one simple system. Stop losing margin to scope creep and spend less time answering “how’s my van coming along?”
Three headaches every campervan converter recognises
Converting bespoke vans is skilled, rewarding craftsmanship. But the administrative friction—unbilled verbal requests, lost technician hours, and anxious customer messages—eats your time and your profit margins.
The “while you’re at it” trap
A customer drops by on Friday and asks for an extra heater outlet, two USB-C sockets, and an outdoor shower. Your team fits them, but nobody agreed the price in writing. At handover, either the customer disputes the bill or you swallow £800 in parts and labour.
WhatsApp messages at 9pm on Sunday
Your clients have spent £50k+ on their dream van. They are excited and anxious. They text your personal phone, email for photos, and ring while you are wearing ear defenders fitting a pop-top roof.
Quoting 80 hours and sinking 120
Fixed-price conversions live or die on labour margins. Whiteboards get wiped clean and paper job sheets get covered in sawdust. Without simple bay timing, you never know if a build made money until the job is done.
The Workshop Task Board: built for how vans actually get built
Every campervan conversion moves through distinct physical stages. VanBuild OS lets you map jobs to specific bays and team members, set realistic time estimates, and keep internal notes separate from customer updates.
Victron MultiPlus-II 3kVA Inverter & 400Ah Smart Lithium Setup
Mount inverter, wire Cerbo-GX monitor, crimp 50mm² cables, and connect Lynx Distributor.
Cable run clipped behind B-pillar. Spare 16mm² conduit left for future solar expansion if customer decides to add 200W panel.
Off-grid electrical harness completed! Victron lithium banks secured under the passenger bench with all safety breakers tested.
Autoterm 2kW Diesel Heater under Driver’s Seat
Customer requested diesel heating addition after insulation sign-off. Includes fuel pick-up pipe installation, external exhaust bracket, and Comfort Control digital thermostat.
Zero surprise invoices. Every extra agreed in writing.
Campervan builds evolve as clients see their van coming together. When they ask for upgrades or modifications, log a priced change order in thirty seconds.
Keep clients excited without fielding endless phone calls
Give your customers a clean, dedicated portal branded with your workshop name and colours. As your team completes tasks and snaps photos of the craftsmanship, the customer follows along happily.
“12V fuse panel and Victron Lynx system mounted behind the rear garage panel. Conduit secured and labeled.”
From website enquiry to confirmed workshop bay
Don’t let potential £40k conversion clients get lost in a cluttered email inbox. Sync incoming emails, log phone call notes, schedule in-person workshop consultations, and convert qualified leads straight into active builds.
Connect your email so conversion enquiries and attachments land directly in your lead pipeline.
Schedule vehicle consultations on your calendar and log discussion notes and agreed specs.
Keep critical conversion parts in stock
Nothing slows down a build like waiting three days for an extra 100A MIDI fuse or MaxxFan sealant. Track core stock levels and get alerts before you run out mid-installation.
Start free on your next build. Upgrade as your workshop grows.
Every feature of the Task Board, change orders, live stopwatches, and customer portal is available on the free tier for your first active build. No credit card required.
First Active Build
Ideal for solo converters or trying out VanBuild OS on your upcoming conversion project without commitment.
Growing Conversion Teams
For active conversion workshops running multiple bays simultaneously with dedicated technicians and apprentices.
Answers for campervan workshop owners
Practical details about how VanBuild OS operates on the shop floor.
Can my customer see technician labour hours or private notes?
No. All stopwatch entries, internal technician hours, parts cost prices, and private workshop notes remain strictly confidential. Your customer only sees the milestones, progress photos, and priced change orders that you explicitly approve.
Do my technicians need expensive hardware or app downloads?
No. VanBuild OS runs directly in any modern browser on standard workshop equipment—an iPad mounted on a tool chest, an Android tablet in the bay, technician smartphones, or an office desktop PC.
Can I use this for partial conversions or specialist packages?
Yes. Whether you do complete bespoke £70k off-grid builds or standalone packages (such as pop-top installations, diesel heater fits, or 12V lithium power system upgrades), you can track tasks, time, and customer sign-offs.
How does customer approval for change orders work?
When you create a change order, the customer receives a notification and sees the description and price impact in their portal. They click “Approve” directly on their phone. The project budget updates automatically, giving you written authorisation before fitting parts.
Can I invite my team and sub-contractors?
Yes. You can invite team members with specific roles (such as Workshop Team or Customer) so technicians can view their assigned jobs and log stopwatch hours without accessing sensitive business settings.
Is the free plan really free?
Yes. You can manage 1 active vehicle build with complete Task Board access, time tracking, customer portal, and change orders for free with no credit card required. Upgrade only when you want to run multiple concurrent builds in your bays.
Get your next conversion organised before the van arrives in the bay.
Sign up in two minutes. Start with 1 active build completely free, invite your team, and see how much smoother your workshop runs.